WCMT 2023

SPONSORSHIP PROSPECTUS

Sponsorship and Exhibits

Increase your visibility and organization’s exposure to the national and international markets and become a sponsor/exhibitor at the WCMT 2023 Conference.

Let us build together the sponsorship package that matches your budget and fulfills your objectives.

All items are sold on a first come first-serve basis. Level sponsors have the first choice in selecting the exhibit space and speaking opportunities time slots, on a 'first-paid, first-served' basis.

CONCERTO
(Diamond)
$25,000

CONCERTINO
(Platinum)
$15,000

SONATA
(Gold)
$8,000

ALLEGRO
(Silver)
$4,000

CODA
(Bronze)
$2,000

Verbal Acknowledgement During Opening Session

Congress Badges

5
4
3
2
1

Banner Ad on
Pre-Congress e-Blast

Dedicated Thank You
Post on Social Media

Logo Recognition on
Session Holding Slides

Logo on Final Program

Recognition with Logo on
the Congress Website

Recognition In the Onsite Signage with Logo

Delegate List (Opt-In Only / No Email Address)

100-Word Description on Congress Website

 

The exhibition is a vital part of WCMT World Congresses. Every effort will be made to ensure that all exhibitors receive prime exposure and direct engagement opportunities with delegates.

Booth 3mx3m (10’x10’)

Not-for-profit table-top

CAD 1,000

CAD 500

Included with each space purchase:

  • One 6’x2’ table, two chairs and waste basket (special carpet and electricity not included).
  • Space header panel with company name (22 characters max—no logos).
  • Two (2) complimentary exhibitor badges including Congress materials, access to the exhibit hall and networking breaks (booth exhibitors)
  • One (1) complimentary exhibitor badge including Congress materials, access to the exhibit hall and networking breaks (Not-for-profit exhibitors)
  • Listing with logo, 50-word bio and website link on Conference Website and Program.
  • Access to delegates list (Opt-in only / no email address)
 Level sponsors have the first choice in selecting the exhibit space, followed by exhibitors on a ‘first-booked, first-served’ basis. as long as payment is received.

Exhibit Packages (add-ons)

Exhibit Packages | Booth

Exhibit Space Only
CAD 1,000

Package 1
CAD 1,350

Package 2
CAD 1,350

Package 3
CAD 1,850

Booth

Mobile App Push
Notification

Banner Ad on e-blast

Promotional Video on
Congress Website

Exhibit Packages | Not-For-Profit

Exhibit Space Only
CAD 500

Package 1
CAD 850

Package 2
CAD 850

Package 3
CAD 1,350

Exhibit | Not-For-Profit

Mobile App Push
Notification

Banner Ad on e-blast

Promotional Video on
Congress Website

Branding Sponsorship Opportunities

Congress Wifi – Exclusive

As wifi is an integral part of helping delegates stay connected, your support as the sponsor of the Congress wifi is an exclusive opportunity to associate your company with a much-needed Congress service.

Benefits:

  • Recognition as sponsor of the Wifi on the Congress website and program book
  • Have your company logo displayed on all relevant onsite signage associated with Congress Wifi
Branding Sponsorship Opportunities

Mobile App – Exclusive

The Congress mobile app provides key Congress information, including the speaker and program details. In addition, the Congress mobile app offers networking opportunities for delegates, speakers, and exhibitors.

Benefits:

  • Recognition as sponsor of the Mobile App on the Congress website and program book
  • Custom graphic displayed on the Mobile app
  • Opportunity to include 3 push notifications sent to all delegates during the Congress

Lanyards - Exclusive

Each delegate will receive a badge and lanyard at registration, which are required to be worn throughout the Congress program. Your logo will be displayed alongside the Congress logo on the lanyard, which will be provided by the Congress secretariat.

Benefits:

  • Recognition as sponsor of the Lanyard on the Congress website and program book
  • Have your company logo displayed on all lanyards provided to the delegates

Volunteer T-shirts - Exclusive

Volunteers are key to the Congress success, ensuring the program runs smoothly. Congress volunteers will be identified onsite through t-shirts.

Benefits:

  • Company Logo to appear on the volunteer shirts (provided by conference secretariat) alongside Congress logo

WCMT Must-Have

Sponsors will have the opportunity to provide essential items to WCMT delegates that will help them power through the busy and full Congress schedule. Those items will be available to pick-up next to the registration desk.

Suggested Items:

  • Delegate water bottle
  • Pens / notepads
  • Lip Balm
  • Hand sanitizers
  • Portable charger

Item must be approved by the Conference Secretariat.
Production and shipping costs are the responsibility of the Sponsor.

Activation Area

Have the opportunity to provide to the WCMT delegates a memorable experience with an interactive activities conducive to informal networking on the show floor, such as:

  • Virtual reality presentations
  • Food & beverage stations
  • Career corner with headshot photographer and resume consultant
  • Interactive games corner
  • Book signings
  • Many more…

Benefits:

  • Have your company logo branded on all promotional materials associated with your Activation Area.
  • Select the space (10×10) anywhere on the floorplan.
  • Recognition as sponsor of an Activation Are on the Congress website and program book

*Contact the Sponsorship Manager to discuss customizing an Activation Area.
Empty space only, production cost not included.

Congress Photography

The onsite photographer will capture the best moments of the Congress. From social events to the Congress program, delegates will have access to the photography on the Congress website and relive their favorite Congress moments.

Benefits:

  • Recognition as sponsor of the Congress Photography on the Congress website and program book

Networking Opportunities

Networking Lounge

The networking lounge will offer delegates an opportunity for a quiet workspace, a space to conduct meetings, or a break in the day to relax and recharge.

Benefits:

  • Have the Networking Lounge branded with your logo or custom design graphics.
  • Have the opportunity to position a custom free-standing banner in the lounge (banner supplied by sponsor; a maximum size 90cm x 1.5m) and promotional materials (flyers, brochure and etc)

Networking Breaks

Refreshments will be provided to delegates throughout the Congress, providing a break between Congress programming; and more importantly, an opportunity to network and engage. This sponsorship opportunity offers covetable brand exposure during a highly attended networking opportunity.

Benefits:

  • Recognition as sponsor of a Networking Break on the Congress website and program book
  • Company Logo displayed on food and beverage stations during selected networking break(s)
  • Opportunity to display two free-standing banners during sponsored networking break

Welcome Reception - Exclusive

Help us welcome delegates to the 2023 World Congress of Music Therapy as the Welcome Reception sponsor. Your company will officially welcome delegates to the first social event of the Congress, and the start of what will be an amazing program.

Benefits:

  • Company Logo displayed on food and beverage stations
  • Opportunity to display two free-standing banners during the Welcome Reception
  • Recognition as sponsor of a Welcome Reception on the Congress website and program book
  • Have your company logo displayed on all relevant communications and onsite signage associated with Welcome Reception

Cultural Events

Benefits:

  • Recognition as supporter of a Cultural Event on the Congress website and program book
  • Have your company logo displayed on all relevant communications and onsite signage associated the selected Cultural Event

*Please request further information about each cultural event opportunity.

Opening Ceremony – Entertainment

The opening ceremony officially kicks off the 2023 World Congress of Music Therapy and inaugurates the conference program.

Benefits:

  • Opportunity to display two free-standing banners during the Opening Ceremony
  • Recognition as sponsor of the Opening Ceremony Entertainment on the Congress website and program book
  • Have your company logo displayed on all relevant communications and onsite signage associated with Opening Ceremony.

Program

Virtual Library - Exclusive

The 2023 World Congress of Music Therapy virtual library is an educational resource for Congress attendees and music therapy professionals from around the world.
The virtual library will host content from the 2023 Congress, available for on demand viewing which makes it a popular tool to view missed presentations, and re-visit favorite sessions after the Congress has ended. As the sponsor of the virtual library, your company will enjoy visibility after the Congress is over and be part of the lasting legacy of the 2023 World Congress of Music Therapy.

Benefits:

  • Recognition as sponsor of the Virtual Library on the Congress website and program book
  • Logo or custom graphic design displayed on the Virtual Library main page
  • Have your company logo displayed on all relevant communications and onsite signage associated with Virtual Library.

Livestream / Spotlight Session- Exclusive

The 2023 World Congress of Music Therapy will live stream a select number of sessions, extending the educational resource for virtual attendees and music therapy professionals from around the world to participate. Your sponsorship of the livestream will extend your company’s exposure to a virtual audience

Benefits:

  • Recognition as sponsor of the Livestream / Spotlight Session on the Congress website and program book
  • Logo or custom graphic design displayed on the platform
  • Have your company logo displayed on all relevant communications and onsite signage associated with Virtual Library.

ePoster – Exclusive

Abstracts accepted for ePoster presentations will be promoted during WCMT 2023. All delegates will have access to the posters and have the opportunity to engage with the poster presenter.

Benefits:

  • Recognition as sponsor of the ePoster on the Congress website and program book
  • Company logo on ePoster screens/digital platform

Digital Advertisement

A limited number of opportunities will be available to secure your banner ad space on the Congress website, for one month (to be chosen by sponsor).

The Congress Secretariat will send e-Blasts to the interested parties on a regular basis prior to the Congress to update on newest developments about the Congress. Your custom banner will be displayed in the body of the e-Blast.

All confirmed delegates will receive a final confirmation email a few days before the Congress. Your custom banner with a hyperlink will be displayed in the body of the email.

Each delegate will receive an initial confirmation email at time of registration. Your custom banner with a hyperlink will be displayed in the body of the email.

A short video will be available on the CINP 2022 Congress website and will allow delegates to access more information about your organization before the live days.

Have your organization ad displayed in the digital program book available to all delegates.

The Congress program acts as the delegates’ central source of information and contains details of the Congress including the full schedule, social events, and Congress venue. Take advantage of this vital document and secure your advertising spot today.

Extend your reach to the Congress delegates by promoting your brand, Congress activations, or website through a timed notification during the Congress on the official Congress mobile app.

Onsite/Printed Advertisement

Contact sponsorship manager for availability and cost

Sufficient directional signage throughout the venue is very important and one of the key components to make the Congress a worthwhile experience for delegates.

Benefits:

  • Have your company logo placed on all Congress directional signages acknowledging your company as the sponsor of the Conference signage

Questions?

Please contact our Sponsorship and Exhibit Sales Managers to start discussing how you would like to support, and be involved in WCMT 2023.

Sponsorship & Exhibit Sales Manager
Ilette Swanevelder
wcmt2023-sponsorship@icsevents.com
[+1] 604-681-2153   Ext 196 (MST)

Congress Secretariat
International Conference Services Ltd. (ICS)
Suite 710, 1201 West Pender Street
Vancouver, BC, V6E 2V2, Canada